Date - 6 October 2023
Request
You have requested the following information:
- Which enterprise resource management (ERP) or finance system is currently used?
- What was the total value of the contract?
- What is the annual value of the contract?
- When does your contract expire?
- Do you have any planned upgrades of the software? If so, when?
- Are you planning to go to market for a different ERP/finance system? If so, when?
- Who is the person responsible for your ERP/finance system? Please provide full name, title and contact information if possible.
- Which, if any, other non-departmental public bodies share use of this service with you?
Response
| Question | Enterprise Resource Management System | Finance Systems |
|---|---|---|
| Which enterprise resource management (ERP) or finance system is currently used? | iTrent |
Sage Basware |
| What was the total value of the contract? | £352,493.80 ex. VAT (includes cost of the optional 12-month extension period) |
Sage: £28,368.89 ex. VAT Basware: £334,550.79 inc. VAT |
| What is the annual value of the contract? | Year 1: £124,581.40 ex. VAT Year 2: £75,970.80 ex. VAT Year 3: £75,970.80 ex. VAT Year 4 (optional): £75,970.80 ex. VAT |
Sage: £28,368.89 ex. VAT Basware: Year 1: £50,100.38 inc. VAT |
| When does your contract expire? | 27/06/2026 |
Sage: 31/03/2024 Basware: 31/12/2023 |
| Do you have any planned upgrades of the software? If so, when? | Patches and upgrades are automatically applied by the supplier. |
Sage: In train for Sage 200, will be upgraded by end of Feb 2024. Basware: Monthly minor updates, usually larger updates are every six months/year (free and automatic). |
| Are you planning to go to market for a different ERP/finance system? If so, when? | Not currently planning to go to market. | Not currently planning to go to market. |
| Who is the person responsible for your ERP/finance system? Please provide full name, title and contact information if possible |
Responsible persons: People Service Principal and Financial Accountant – Principal |
Sage: Responsible persons: Financial Accountant – Principal and Debt Recovery Lead – Principal Basware: Responsible person: Financial Accountant – Principal Contact information: aprocurement@tpr.gov.uk |
| Which, if any, other non-departmental public bodies share use of this service with you? | None | None |