Job ref: 207602
TPR grade: R&O Grade 8 – Specialist
About us
More than half the UK working population rely on The Pensions Regulator (TPR) to regulate their retirement savings. With a career at TPR, you’ll be joining an organisation that will impact on millions of lives for decades to come.
Everyone at TPR plays an important role in helping to keep more than £2 trillion of savings safe. We’re committed to bringing people into TPR who are ready to make a difference and put UK savers at the heart of what we do.
It is important to us that TPR remains a great place to work. We do all we can to help our people reach their full potential with learning, secondment, and development opportunities. We put our 900+ employees first, supporting flexible working and offer a diverse, lively, and inclusive environment. This includes our Disability Network, Family Network, LGBT+ Network (Proud), Minority Ethnic (ME) Network and Women’s Network, which offer spaces to connect.
Our new corporate strategy outlines a bold and challenging vision of how pensions regulation should evolve to keep pace with a change in the scale and nature of the industry. We are at the start of that journey. Join us to find out what part you can play.
We operate a hybrid working model, with regular attendance in our Brighton office to connect with colleagues across the business.
Role
We’re looking for an Executive Assistant to join our CEO team, supporting our CEO and Chief of Staff. You’ll be joining at a critical point in our journey, transforming the pensions market and evolving TPR into a proactive, risk-based regulator.
As an Executive Assistant, you will provide high-level administrative support to our CEO and Chief of Staff, ensuring they can focus on strategic initiatives by managing their schedules, communications, and administrative tasks.
You will work alongside our Senior Executive Assistant to the CEO, providing expert administrative support, communication and information management as well as small project management. Your ability to manage complex schedules, prioritise tasks, and handle confidential information with discretion will be key to our leadership team’s success. As the main point of contact for internal and external stakeholders, you will build positive relationships, handle queries and correspondence efficiently, and support the delivery of our strategic aims.
Responsibilities
As Executive Assistant, you’ll be responsible for:
- Administrative support: Provide high-level administrative support by managing calendars, scheduling appointments, and organising meetings. Prepare and review documents, reports, and presentations with precision and professionalism. Handle expense processing and manage travel and accommodation bookings efficiently.
- Communication management: Act as the primary point of contact for internal and external collaborators, representing the CEO and Chief of Staff. Maintain a positive and efficient flow of communication by managing email correspondence, screening phone calls, and handling inquiries independently. Support the Senior Executive Assistant and cover in their absence, drafting emails to internal and senior external stakeholders, including government officials, schemes, trustees, and employers.
- Information management: Proactively gather and compile relevant information and data to assist the CEO and Chief of Staff in decision-making and planning. Ensure that information is organised and easily accessible. Handle sensitive and confidential information with the utmost professionalism, always maintaining strict confidentiality.
- Meeting and project coordination: Plan, schedule, and coordinate executive-level meetings and organisation-wide events. Prepare meeting agendas, collect and distribute relevant materials, and follow up on action items to meet deadlines. Oversee small projects, ensuring they are planned and executed seamlessly by managing logistics, timelines, and collaborating with various departments. Take accurate meeting minutes and disseminate them promptly.
- Relationship management: Cultivate and maintain positive relationships with key partners, including Exco members, internal staff, and external stakeholders.
Essential criteria
- Demonstrated experience in providing high-level administrative support to senior executives, including managing schedules, communications, and administrative tasks.
- Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders, including government officials and senior executives.
- Exceptional organisational and time-management skills, with the ability to prioritise tasks, manage multiple responsibilities, and meet deadlines efficiently.
- Experience in coordinating meetings and managing small projects, including organisation-wide events, with a focus on logistics, timelines, and collaboration across departments.
Person specification
- Proactive and flexible.
- Can do approach.
- Ability to prioritise and use initiative.
- Communication skills at all levels.
- Attention to detail and accuracy.
- Personable and a team player.
Salary and benefits
As well as a salary from £41,383, we offer:
- Civil Service Pension arrangements, which are recognised as some of the best in the pensions world
- discretionary bonus arrangements
- access to performance related pay progression
- 25 days annual leave provision
- flexible working arrangements
- development opportunities
- enhanced parental leave arrangements
- a free employee assistance programme
- an excellent office location in Brighton
How to apply
To apply please email recruitmentteam@tpr.gov.uk quoting role reference number 207602 along with:
- a covering letter with details of how your skills and experience meet the role requirements
- a copy of your CV
- details of your notice period
Current TPR employees in their first 12 months of employment who want to apply for this vacancy should first contact their line manager to discuss their application.
We are an inclusive employer and offer equal opportunities regardless of an individual’s age, disability, gender identity, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex, and sexual orientation.
As a Disability Confident employer, we’re committed to the recruitment, employment, retention, and development of people with disabilities, and to improving their employment opportunities. Candidates who declare that they have a disability and who meet the essential criteria for the job will be offered an interview.
In accordance with Home Office guidance, the successful candidate will be required to provide their right to work in the UK before they start employment. Unfortunately, TPR is not able to offer sponsorship at the time. TPR is a UK-based organisation with a working location in Brighton, candidates must live in the UK to be employed by us.
The Pensions Regulator is an arm’s length government body and part of the public service.
Any offer of employment will be subject to the receipt of satisfactory background screening checks and criminal record checks (BPSS).
If you have any queries about this role, or if you have a disability and wish to request a reasonable adjustment at any stage of the recruitment process, please email recruitmentteam@tpr.gov.uk.